All of your venue hire fee goes straight back into the Gardens to help fund all of the vital work that the Kew carries out. Here is what that fee covers for your event at Kew Gardens: - Exclusive use of the venue or venue package on your chosen date - Your own assigned Operations Manager who is your point of contact throughout all your event planning and is also present on the day of your event to manage your onsite logistics - Stewarding and security staffing - Cleaning of the venue, before and after your event - Access to the greater gardens for your guests throughout their opening hours on the day of your event - Set up of the venue pre guest arrival For Cambridge Cottage - Full use of the venue's stock furniture, which includes 6-foot-round tables and chairs For the Orangery - Night time lighting of the pathways to and from the venue to Elizabeth Gate For the Nash Conservatory - Use of the bathroom facilities in a neighbouring building and exclusive use of the private lawn area between Kew Palace and the Joseph Banks Building - For wedding ceremonies only: use of the wedding ceremony chairs, lectern and registrar table as well as a Sound Engineer to oversee microphone set up For the Sir Joseph Banks Building - Use of the venue's stock furniture and exclusive use of the private lawn area between Kew Palace and the Joseph Banks Building upon request. And for weddings - For the wedding couple, free access to the whole of Kew Gardens for half an hour during your drinks reception for the couple’s photographs, for which we provide you with a buggy and a driver.

Your catering, production and audiovisual (AV) requirements must all be provided by companies listed on Kew’s approved list. As Kew's venues are all either Grade I or II Heritage-listed buildings and the greatest care must be taken to prevent damage, only the approved suppliers are allowed to provide a service for any event at Kew. If the required service is not intrusive by its nature, or does not require power from the venue, you are welcome to source your own suppliers outside of our approved list. Florists and photographers fall under this category and are therefore not limited to our approved suppliers list, although we have a selection of highly recommended florists and photographers that have worked at Kew on many occasions. Please note there is a non-listed floristry management fee to cover the additional work the Kew Venue Hire team do to ensure the florist is informed of any guidelines and briefed on any logistical information. Additional fees may be applicable. If you plan to use any supplier that is not on our approved supplier list, please discuss all plans with our operations team before confirming or paying any money to the supplier. The Kew Venue Hire team reserve the right to refuse the use any supplier should their services be available through one of our approved suppliers or should they not be able to adhere to our H&S policy or provide the relevant H&S information. For any events in the Temperate House, please note that only our accredited suppliers are permitted. Having an approved supplier list allows us to use suppliers who we know provide service to the high standards of delivery that we expect for all of our clients.

Our venues come with varying degrees of outdoor space which is included in your exclusive hire space and may be utilised for your event. As a backup however, an indoor option must always be hired alongside an outdoor space as unfortunately we cannot guarantee the weather forecast! We cannot allow any temporary structures such as tents or marquees on our lawns. In addition, gardens games are allowed on the lawns but please note no ball games or games which might puncture the lawns. The Gardens are a public attraction and although you have access to them while they are open to the public, we must ensure that the outdoor area that you use for your event will not impact on the experience of our day visitors.

We do not have a dedicated dressing room on site, we advise all couples get ready elsewhere and come to the Gardens dressed for their event. There is a range of local accommodation nearby if you would like to arrange for a changing room to be available throughout the day.

The Kew Gardens public car park is not ideal for events, as the car park closes an hour after the Gardens shut and is therefore unsuitable for evening events. Also, the car park is a located outside Brentford Gate which is a very long walk to our venues available for hire. We do, however, have a private car park situated on Kew Green which can be hired in addition to the venue hire fee, on weekends only, subject to availability. In addition, there is pay and display public parking around Kew Green, although we cannot reserve any of these spaces. In line with Kew’s green ethos, however, we encourage the use of public transport whenever possible for environmental and conservation reasons, and we are ideally located for several public transport services.